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The Time-Saving Power of Applicant Tracking Systems (ATS) in Hiring

December 2023

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Related: Applicant Tracking Systems: An Efficient Solution for Law Firms

In today's fast-paced business environment, efficiency is the name of the game. For recruiters and hiring managers, the challenge of sifting through countless resumes, coordinating interviews, and managing candidate communications can be daunting. Enter the Applicant Tracking System (ATS) - a game-changer in the world of recruitment. But just how much time can you save using an ATS? Let's dive in.

1. Automated Resume Screening

One of the most time-consuming tasks for recruiters is manually screening resumes. With an ATS:

  • Resumes are automatically parsed and indexed.
  • Candidates are ranked based on keywords and qualifications.
  • Unqualified candidates are filtered out, saving hours of manual review.

Time Saved: Depending on the volume, recruiters can save anywhere from 5-20 hours per job posting.

2. Centralized Candidate Database

Gone are the days of juggling multiple spreadsheets and email threads. With an ATS:

  • All candidate information is stored in one place.
  • Recruiters can easily search for candidates based on skills, experience, or other criteria.
  • Previous applicants can be easily re-engaged for new job openings.

Time Saved: Approximately 2-5 hours per job posting.

3. Streamlined Interview Scheduling

Coordinating interviews can be a logistical nightmare. With an ATS:

  • Interviews can be scheduled with a few clicks.
  • Automated reminders reduce no-shows.
  • Interview feedback is centralized and easily accessible.

Time Saved: Around 3-8 hours per job posting.

4. Automated Communication

Keeping candidates in the loop is crucial but time-consuming. With an ATS:

  • Automated emails can be sent at various stages (e.g., application received, interview invite).
  • Bulk emails can be sent to multiple candidates.
  • Templates ensure consistent and professional communication.

Time Saved: Roughly 2-4 hours per job posting.

5. Reporting and Analytics

Making data-driven decisions is easier than ever with an ATS:

  • Generate reports on key metrics like time-to-hire, source of hire, etc.
  • Analyze which job boards are most effective.
  • Identify bottlenecks in the hiring process.

Time Saved: About 1-3 hours per month.


In total, using an ATS can save recruiters and hiring managers anywhere from 13 to 40 hours per job posting. Over the course of a year, this can translate to hundreds of hours saved, allowing recruiters to focus on more strategic tasks and improving the overall quality of hires. In the competitive world of talent acquisition, an ATS isn't just a nice-to-have; it's a necessity.

To learn more about how Inherent can help you streamline your recruitment process, build a robust ATS for your firm, or create custom ChatGPT applications and customer service bots, please reach out to them at or Click here to setup a meeting to Learn More About Our Applicant Tracking System using ChatGPT.